Terms & Conditions

1) BOOKING

The Carnival is organised entirely by volunteers. We therefore ask that you book your stall via our website at www.hanwellcarnival.co.uk as this makes our workload lighter. If you prefer to book by post, this can be done by printing off the appropriate form and sending it, with a cheque made payable to Hanwell Carnival and Show, to the address below. Postal applications can only be accepted while the online booking system is still open.

2) STALL POSITIONS

Whilst we will always do our best to accommodate requests, we reserve the right to site stalls within the Carnival area as we see fit.

3) STALL DIMENSIONS

All pitches are 15 feet deep. Various widths are available, as per the web site. If you need equipment – eg a generator – you must ensure it will fit within your booked space (your “footprint”). Please note that on Carnival day all vehicles must be off site by 11 am and then NO VEHICLE MOVEMENT IS ALLOWED BEFORE 6 PM. If you intend to keep your vehicle with you, please ensure it will fit into the space you have booked. Anyone who encroaches into another person’s pitch will be asked to move.

4) PARKING PERMITS

Exhibitors are allowed 2 parking permits each. However we reserve the right to reduce this should conditions and health and safety demand.

5) CATERING

Any firm wishing to be an official on-site caterer must be a registered food business and/or comply with Ealing Council’s health and hygiene regulations. Catering concessions are NOT trade stalls, they are booked separately and we apply a quota to ensure a good mix.

If you wish to have a trade stall selling foodstuffs of any kind (cookies, cakes, delicatessen items etc) you must apply first as a caterer. This is so that we can evaluate how this affects the overall offering at the event. You may then be charged a higher price for your trade stall. Anyone at the event attempting to sell foodstuffs without permission will be asked to leave.

6) PAYMENT

Have your card handy. Once you’ve filled in your details and pressed “Submit” you’ll be taken though to the payment page – PayPal or card.

7) SALES AND BUSINESS

Anything you intend to sell must comply with the law, and any activity you intend to pursue should have any relevant licence.

8) CANCELLATION

Cancellations should be made with at least 2 weeks’ notice in advance of the event, or we regret we cannot refund the fee paid. To clarify: please make your cancellation 14 days (or more) in advance.

Our address:


                    Hanwell Carnival and Show
                    c/o 167 Uxbridge Rd,
                    London 
                    W7 3TH
                    
www.hanwellcarnival.co.uk
info@hanwellcarnival.co.uk